Executive Assistant

This position acts as a trusted partner to the CEO, ensuring they are fully supported across their day to day responsibilities, long term priorities, and interactions with internal and external stakeholders.

The EA will manage complex schedules, communications, and projects while maintaining a high level of discretion, professionalism, and judgement. They will build strong, collaborative working relationships and act as an extension of the CEO – not only managing tasks, but also anticipating needs, supporting strategic priorities, and contributing to the overall effectiveness of the leadership team.

In addition to supporting the CEO, the Executive Assistant will also provide coordination and administrative support to the wider Executive, and Senior Leadership Team as required, ensuring seamless communication, alignment, and operational efficiency across the leadership group.

Core Responsibilities

• Executive Support
• Manage complex and dynamic calendars, meetings, and scheduling priorities.
• Prepare agendas, briefing packs, minutes, and executive summaries to support informed decision -making.
• Handle confidential correspondence and ensure timely follow up on key actions and commitments.
• Coordinate domestic and international travel, itineraries, and logistics.
• Oversee expenses, budget tracking, and administrative reporting.
• Provide executive level administrative and coordination support to the wider Executive Team and Senior Leadership Team as required, as part of ongoing leadership coordination.

Communication & Stakeholder Management

• Draft, edit, and proofread communications, presentations, and reports.
• Serve as a key point of contact for internal and external stakeholders, including senior leaders, board members, clients, and partners.
• Ensure smooth information flow between the CEO and the wider organisation.
• Build strong, collaborative relationships across the business to support effective communication and alignment.

Strategic, Project & Operational Support

• Support the CEO with strategic initiatives, research, and preparation of analysis or recommendations.
• Assist with planning and coordination of leadership meetings, workshops, and company events.
• Track progress on key projects and ensure deadlines and priorities are met.
• Identify opportunities to streamline administrative processes and enhance operational efficiency.
• Contribute to cross-functional leadership projects and provide operational support to senior leaders where required.

Office & Team Coordination

• Support onboarding and integration of new senior hires where relevant.
• Coordinate internal communications and updates on behalf of the CEO.
• Maintain accurate records, documentation, and compliance related materials.
• Act as a central coordination point for the Executive and Senior Leadership Team, ensuring alignment and smooth day-to-day operations.

Leadership, Partnership & Discretion

• Act as a trusted advisor and extension of the CEO, anticipating needs and proactively addressing issues.
• Exercise sound judgement, confidentiality, and diplomacy at all times.
• Prioritise competing demands and manage sensitive information with absolute discretion.
• Represent the CEO and Executive Team professionally and uphold the highest standards of integrity and organisational values.

In addition to your normal duties, you may be required to undertake other duties appropriate to your position as may be assigned to you by your manager and/or a member of the management team.

Please note that the company Employee Handbook also forms part of your contract of employment. Any changes will be notified to you in a timely manner.

Experience Required:

The job requires, the following competencies:

• Bachelor’s degree in Business, Administration, Communications, or a related field (preferred).
• Additional certifications such as Executive PA Diploma, Project Management, or Advanced MS Office are an advantage.
• Significant experience supporting senior leadership or C Suite executives.
• Background in a corporate, fast paced, or highly confidential environment.
• Proven track record of managing complex workloads and high level responsibilities.
• Exceptional organisational and time management skills.
• Outstanding written and verbal communication abilities.
• High level of discretion, confidentiality, and professionalism.
• Advanced proficiency in MS Office, calendar/inbox management tools, travel/expense systems, and CRM/project platforms.
• Strong judgement, decision making, and stakeholder management skills.
• Personable, proactive, and able to build strong, trusting relationships.
• Resilient, adaptable, and comfortable navigating ambiguity.

Our Vision

Everyone at Chemco is united behind a vision of our company growing and evolving as we march towards the future.

We have built our company on strong family foundations and as our team expands, new members introduce new expertise, new experiences, and new insights, further strengthening our business. We recognise that we are only as strong as our team members and so we will continue to search out, recruit and develop exceptional talent.

If this sounds like a position, you would be interested in please apply with CV and details of relevant qualifications to recruit@chemco.ie

Chemco Ireland Ltd is committed to recruiting people with the right skills, expertise and qualifications that contribute positively to the values and aims of the company. Chemco Ireland Ltd is an equal opportunities employer, we welcome applications from all qualified individuals and are committed to building an inclusive workplace. Offer of employment is subject to two satisfactory reference checks, a pre-employment medical assessment, and any additional pre-employment checks that may be required.

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